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If you copy and paste a large portion of text in your Microsoft Office Word business document, all blank lines are also pasted into your document. These blank lines are unnecessary and can ruin your formatting. Removing a blank line is simple, if the empty space is a simple line. Blank lines between sentences might also be created by improper paragraph settings. To remove blank lines caused by paragraph settings, you need to change these settings.
Remove Blank Line
Launch Microsoft Office Word 2010 and open the document that contains the blank lines.
Hover the insertion cursor over the beginning of the line; it changes to an arrow pointing right.
Click once to select the blank line.
Press "Delete" to delete the blank line.
Press "Ctrl-S" to save the new version of the document after you remove all blank lines.
Remove Paragraph Blank Lines
Open the document that contains the blank lines created by improper paragraph formatting.
Triple-click anywhere inside the paragraph that contains the blank lines to select the entire paragraph.
Right-click the selected paragraph and select "Paragraph" from the context menu to open its settings window.
Select the "Indents and Spacing" tab, if it's not already selected.
Select "Single" in the "Line Spacing" box, in the Spacing section.
Click "OK" to remove the blank lines that are inside the paragraph.
Press "Ctrl-S" to save the new version of the document after you remove all blank lines from the paragraphs.
About the Author
Kirk Bennet started writing for websites and online publications in 2005. He covers topics in nutrition, health, gardening, home improvement and information technology.
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